Creative Consulting & Development Works

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Project: Analysis of the 13 Western Cape Provincial Departments’ Annual Reports

Client: Western Cape Provincial Parliament
Duration: October – November 2012; October - November 2013

Every year, the Western Cape Provincial Parliament requires the analysis of each of the respective thirteen Provincial Departments’ Annual Reports, Annual Performance Plans, Strategic Plans and Budgets. This includes analysis and reporting on the respective Departments’ and Public Entities’ Strategic Plans, Annual Performance Plans (APP), and Annual Reports (AR) as well as examining the alignment of Programmes and Budgets to the APP.

Project Name: Analysis of the 13 Western Cape Provincial Departments’ Annual Reports

Client: Western Cape Provincial Parliament

Project Duration: October – November 2012; October – November 2013

Sector: Government

Service provided:  Research, Document Analysis

 Project Deliverables:

–          Development of a Framework to represent information in a reader-friendly manner;

–          Compilation of high-level briefing documents and slide presentations detailing findings on the respective Departments and Public Entities according to the Programmes identified in the APP; and

–          Completed file of documents containing all the above-mentioned information per Department and Public Entity.

Our Approach:

Extensive analysis occurred of the thirteen Western Cape Government’s Provincial Departments’ and their respective Public Entities’ Strategic Plans, Annual Performance Plans (APPs) and Annual Reports (ARs), alongside the evaluation of the alignment of Programmes and Budgets to the APP.

The strategically important outcomes orientated goals and objectives were identified in the Strategic Plans for each provincial department and public entity. Additionally, the key performance indicators were determined from the Annual Performance Plans. The objectives and goals from the Strategic Plans and the key performance indicators from the Annual Performance Plans were used to measure and evaluate the Provincial Departments’ and Public Entities’ medium term results as presented in their Annual Report. The results presented in each of the provincial departments’ and public entities’ Annual Reports were analyzed in order to determine if they were aligned with the various Provincial Government Departments’ respective annual plans, budgets, and in-year and annual reports.

Some key outcomes presented in the Annual Reports which were analysed were:

–          Updated Situational Analysis

–          Revisions to legislative and other mandates

–          Overview of budgets and MTEF estimates

 

–          Administration

–          Policy Planning and Co-ordination

–          Compliance and Enforcement

–          Quality Management

–          Financial Governance

–          Assets and Liabilities Management

–          Sustainable Resource Management

 

–          Links to the long-term infrastructure and other capital plans

–          Conditional Grants

–          Public Entities

–          Public Private Partnerships

 

An analysis framework was developed to effectively analyse and evaluate the Strategic Plans, Annual Performance Plans (APP) and Annual Reports (AR) and the alignment of Programmes and Budgets to the APP.

 

Value:

The specific objective of this exercise is to enable the Research Unit to achieve their strategic goal of supporting Members and Standing Committees to fulfil their oversight function by providing support with performance analysis of all the government departments’ Annual Reports and presenting (in document form) to the Standing Committees on the quality of the outputs achieved.